SUPPORT SERVICES DIVISION
DIRECTOR MICHAEL WALTON
The Support
Services Division of the Sangamon County Sheriff’s Department consists of
the Records Section and the Civil Process Section.
RECORDS
SECTION |
CIVIL PROCESS OFFICERS
|
|---|---|
Donna Scroggin Stephanie Bressan
Kelli Dieden Terri Miller Stacie Owens
|
Gary Dougherty Donald Schuh Cole Powell
Robert Meacham
|
Case Files: The receipt, separation, distribution, and classification, data input, filing and storage of all offense and follow up reports.
Warrants, Traffic,Orders of Protection and Civil No Contact Orders: These documents are received from the Circuit Clerk's Office/State's Attorney's Office or other court jurisdictions. Upon completion of all data entry they are forwarded to the Patrol Division for service.
Traffic Citations: Upon receipt of all traffic citations they are entered into our data entry system and then forwarded to the Circuit Clerk's Office.
Out-Files/Arrest Jackets: These files are received on a daily basis from
the Jail and contain data compiled during the booking process and the duration
of time the individual was incarcerated in the Sangamon County Jail. Duplicate
data is removed and shredded, while other data is transferred to the individual's
arrest jacket.
Other Regular Duties: Insurance requests, criminal history checks, telephones,
assist citizens at the counter, assisting all law enforcement agencies on
a daily basis, mandated state reporting requirements, compile statistics,
process expungement orders, file destruction, Freedom of Information requests
and more. We also complete LEADS validations on a monthly basis. Pursuant
to the Child Sex Offender Notification law, four (4) times a year, we mail
out the Sangamon County Sex Offender list to over 400 schools and daycare
facilities located in Sangamon County. The Support Services Division is proud
to assist all areas of the Department in the maintaining of accurate records.
CIVIL PROCESS
Sangamon County is divided into four geographic areas with one Civil Process Officer assigned to each area. The four Officers are responsible for the service of civil papers, evictions, public sales and replevins. We require that a minimum of two Civil Process Officers be present on all evictions, for safety reasons. As of December 1st, 2005, Sangamon County has adopted a flat fee of $30.00 each for service of civil papers, evictions, and replevins.
Civil Process: When the Civil Papers are received they are placed into our data entry system and then forwarded to the Civil Process Officers for delivery/service.
#1 Sheriff’s Plaza
Springfield, Illinois 62701
217/753-6876 Fax 217/753-6625
SHERIFF’S SALES
The following information pertains to the procedures to be followed and the documents necessary for the Sangamon County Sheriff’s Office to perform a Sheriff’s Sale. All documents and payment must be submitted to the Sangamon County Sheriff’s Office Records Section a minimum of
three (3) working days prior to the actual sale date as follows:
- The creditor must obtain an Order of Possession, signed by a Judge. (A copy of the unsigned order prior to the sale and a copy of the signed order after the sale are to be submitted to the Sheriff’s Office.)
- An Order for the Sale, signed by a Judge with a date for the sale, or indicating, “date to be assigned” must be obtained by the creditor.
- Proof of advertisement from a newspaper of general circulation, proving that the sale was advertised for one (1) day a week for three (3) consecutive weeks must be presented. (NOTE: Advertisement must stipulate what form of payment will be accepted.)
- Non-refundable fee to the Sheriff of Sangamon County in the amount of $600.00. **Fee for the Sale of unimproved real estate with a sale price of $10,000.00 or less will be $150.00.
- The Creditor will prepare the Sheriff’s Deed and all necessary legal documents, and will be responsible for acquiring and returning the documents to the Sangamon County Circuit Clerk’s office. (In addition to the Legal Description of the property, the correct address will also be listed on all documents.)
- In the event that the successful bidder is a third party other than the Creditor or Attorney for the Creditor, they will be instructed by the person conducting the sale as to the required payment(s).
- Whenever a sale is conducted it will be held in the Sangamon County Board Chambers or Conference Room on Tuesdays at 9 a.m. (Unless other arrangements are made.)
These procedures became effective May 16. 2005, and were updated September 15, 2005 and February 18, 2009
Prepared by: Director Michael E. Walton, Sangamon Co